Email, texts, board votes, warranties — tied to the work. Not lost in someone's inbox.
Most of what your board does is half-lost by the time someone needs it.
Then something breaks, and the next board pays the price.
What happened. A pump failed — $11,000 to replace. The board later found out the same pump had been replaced two years earlier. Another $11,000.
What went wrong. Nobody could find the first record. The one they pieced together had no install date, no warranty terms, no vendor.
Vendor communication, files, approvals, and updates — tied together, so anyone can look back and understand what happened.
Vendors can reply by email — it just lands here.
Who said yes, when, looking at what. On the record. Can't be rewritten.
Every file knows where it came from, what it's linked to, and when it expires.
Scope changes show up as a line-by-line diff. Approve, push back, or attach a photo — all on the record.
Messages, decisions, files, vendors — searchable across every project, even after the board turns over.
Texts to one board member. Photos on another's phone. The vendor's quote is in someone's inbox.
The conversation, the photos, the quote, the approval — all tied to the issue, all visible to everyone who needs to see them.
Meeting notes mention a motion. No record of who voted yes, what the dollar limit was, or which vendor was approved.
Who approved, when, with what context attached. The record can't be quietly rewritten later.
Three channels of communication. Two of them are voicemails. None of it is searchable next time.
Schedule, scope, updates, photos — same record as the board's. No translation step in the middle.
Maria left the board two years ago. Nobody can confirm if the warranty is still active or what it covers.
Vendor, install date, terms, expiration — attached to the work it came from. Future boards inherit the receipt.
Plain answers about how ConvoRally fits the way HOA boards and property managers already work — and how it holds up when the next board takes over.
ConvoRally is a single searchable record for HOA boards and property managers. It ties vendor communication, board decisions, warranties, files, and approvals to the project so nothing gets lost in someone's inbox or leaves with an outgoing board member.
Every conversation, decision, file, and approval lives inside ConvoRally, not in personal email or shared drives. When the board turns over, the institutional memory stays — the next board can search and find what happened, when, and who approved it.
Yes. Vendors can reply to project threads by email — the reply lands directly in the channel, tied to the project and decision. No login required.
Every file knows what it's linked to and when it expires. Warranty documents are tied to the project, vendor, install date, and expiration — so when a pump fails two years later, the board can find the warranty and file a claim instead of writing another $11,000 check.
ConvoRally was built on the same record-keeping principles SB 406 codifies — 10-year retention, electronic records counted, citations linked to decisions. Boards using ConvoRally already operate on the record.
Bring a real issue your board is dealing with. We'll show you what the record would look like.